Texas Exes Events Intern, Fall 2025-Spring 2026

Duties:

Assist the Texas Exes events team in the coordination and execution of the following events for Fall 2025- Spring 2026 academic year including (but not limited to) Ring Week, Ring Celebration, 6 tailgates, Lunchtime Lectures (in-person and virtual speaker series), and 3 award galas.

Specific duties may include:

  • Solicit quotes from vendors and partners.
  • Communicate with vendors, partners and co-workers regarding event details or tasks.
  • Pull reports, update event campaigns and/or perform research tasks in Texas Exes’ customer relationship management database (Salesforce).
  • Design and print name tags, table tents and/or other signage as events require.
  • Assist with event set up including check-in table set up, décor, signage, etc.
  • Work events as assigned.
  • Assist events team with marketing or promotional coordination tasks.
  • Assist with event research tasks as assigned.
  • Gather and track event invoices, code to correct GL, and submit to accounting department.
  • Run occasional errands as needed.
  • Participate in event planning meetings and post event debrief meetings.
  • Other duties and projects as assigned. 
     

Expected Learning Outcomes: 

  • Student will see and participate in the entire process of planning and execution of events.
  • Student will be exposed to budget and invoice management processes and procedures.
  • Student will have the opportunity to oversee a Lunchtime Lecture event from start to finish.
  • Student will assist with ‘day of’ event management for at least 4 events per semester.

 

Following this internship, you'll be able to plan events, define a simple event budget, solicit vendor quotes, and communicate with a variety of stakeholders such as vendors, attendees, co-workers, alumni, and students. This intern will also be able to do initial troubleshooting or problem-solving during events or pre-planning activities.

Required Skill Set:

  • Organizational skills, Loves making lists and following up on tasks.
  • Be articulate and comfortable communicating with a variety of stakeholders such as vendors, co-workers, alumni, students and attendees in-person, via phone, email or text.
  • Have an open and welcoming nature/ability to make guests feel welcome.
  • Be comfortable interacting with attendees and directing them to event locations, restrooms, etc.
  • Intermediate level user – Microsoft Office products including Word, Excel.
  • Have some experience with Microsoft Word Mail Merge for creating/printing name tags, envelopes, labels, etc.
  • General internet search skills.
  • Basic understanding of budgeting and accounting principles.

 

Desired Skills:

  • Have experience working with CRM software or databases.

 

TO BE CONSIDERED FOR THE POSITION: Send a one-page resume and cover letter to resumes@texasexes.org. Please put “Event Intern” in the subject line, and state in the body of the email how you found out about this posting. No phone calls, please.