Volunteer Code of Conduct

As Chapter and Network volunteers of the Texas Exes, all volunteers are expected to safeguard the interests of Texas Exes and the university, to conduct themselves professionally in the performance of their Chapter or Network duties, and to maintain the highest standard of ethical conduct deserved by all Texas Exes constituencies.

Texas Exes volunteers will:

  • Act in the best interests of the Texas Exes with honesty, integrity, due diligence and reasonable competence, and in accordance with Texas Exes policies and procedures;

  • Serve as fiduciary stewards of Texas Exes assets, resources and reputation;

  •  Refrain from using their volunteer position for personal, political, third party or financial gain, or from improperly exercising individual authority or undue influence over any other individual or group as outlined in the Conflict of Interest and Non-disclosure Agreement form; sign Conflict of Interest form yearly;

  • Comply with all applicable federal, state and local laws and regulations, as well as Texas Exes bylaws, policies, and other governance documents;

  • Interact with volunteers, staff, and other constituents in a responsible, respectful and professional manner, and avoid any discriminatory or harassing behavior directed toward any of these persons;

  • Contribute and adhere to appropriate and constructive discourse during Board, subcommittee and other volunteer discussions or efforts in a positive, courteous, and respectful manner;

  • Refrain from publicly undermining in any way specific positions, policies or decisions officially approved and communicated by the Texas Exes.

    If you have any questions about volunteering, please contact the Chapters and Networks Department.

Chapter and Network Annual Agreement

The Texas Exes exists to unite alumni and friends around the world, create a passionate voice that strengthens the university, promote alumni accomplishments, and celebrate Longhorn spirit and traditions. With the help of our volunteer-led Chapter and Network efforts, alumni from The University of Texas at Austin are known around the world for their collective contribution to society. To be eligible for official designation, support, and services, Chapters and Networks must annually submit an agreement form, along with the materials listed below, to the Chapters and Networks Department for approval by the Texas Exes Board of Directors no later than June 1.

The Texas Exes Chapter or Network named hereby applies for approval and agrees to carry out the Texas Exes mission in the following ways:

  • Be aligned with the Texas Exes mission, purpose, and vision, including active promotion of Texas Exes membership, and proper use of official Texas Exes branding in all communication.
  • Provide programming for diverse interests and age groups.
  • Use Texas Exes resources for communication with Texas Exes members and potential members who live in your Chapter area or Network
  • Encourage alumni to keep their data current by updating their information on the Texas Exes website.
  • Promote Texas Exes membership among Chapter or Network members.
  • Send all scholarship funds in a timely manner to the Texas Exes for management by the Investments Committee, if eligible to award scholarships. See Chapter and Network Leader Handbooks for more info.
  • Obtain and use own Federal Identification Number to identify local bank account, if funds were taken in.
  • Adhere to the Texas Exes bylaws, as well as Chapter and Network bylaws, and the Volunteer Code of Conduct.
  • Complete the following documents with this Agreement:

Chartered Groups

  • Chapter or Network officer contact information submitted online for all board members and officers

    • Minimal requirement of 4 officers: President, President-Elect, Treasurer, Membership Chair

    • Report all board members, officers, and committee members in addition to the 4 positions above

    • All leaders must be current Texas Exes members

  • Conflict of Interest and Volunteer Code of Conduct forms submitted online by each individual officer

  • Financial Report from the previous year

  • Sponsor Agreements for the upcoming year

  • Bylaw draft for Association review (if any amendments made, or if the chapter/network is newly chartered)

Non-Chartered Groups 

  • Chapter or Network officer contact information submitted online for all board members and officers
    • Minimal requirement of 1 "Key Contact"
    • Report all board members and officers if more than the 1 position above
    • All leaders must be current Texas Exes members
  • Conflict of Interest and Volunteer Code of Conduct forms submitted online by each individual officer
  • Sponsor Agreements for the upcoming year

  • Financial Report from the previous year, if funds were taken in

    • Non-Chartered groups are not eligible to award scholarships

Learn more about the renewal process: Chapter and Network Renewal Process | Texas Exes